User Roles and Permissions
Understand the different roles in Skoolia and what each user can access.
Owner
Full control over the organization. Manages billing, subscription, all settings, and user accounts. Only one owner per organization. The owner can assign admin rights to other staff members.
Admin
Comprehensive organization management across all modules. Can manage students, classes, staff, finance, and settings. Cannot change billing or subscription plans.
Registrar
Focused on student enrollment and academic records. Can add, edit, and manage student profiles, handle class assignments, and process enrollment paperwork.
Accountant
Handles all financial operations including fee management, invoice creation, expense tracking, and payroll processing. Cannot access academic records or grading.
Teacher
Access to assigned classes only. Can mark attendance, create and grade assignments, manage the gradebook, and communicate with parents of their students.
Student
Access through the Student Portal. Can view their dashboard, grades, attendance history, assignments, and class timetable. Students are enrolled by the registrar.
Parent / Guardian
Access through the Parent Portal. Can view their child's grades, attendance, and assignments. Can communicate with teachers and receive school announcements.
Tips & Best Practices
- Assign the minimum role needed for each person's responsibilities.
- Use the Admin role sparingly — most staff only need Registrar, Accountant, or Teacher access.
- Parents are automatically linked to their children during the enrollment process.
Frequently Asked Questions
Related Guides
Need More Help?
Contact our support team or explore more guides to get the most out of Skoolia.