How to Process Payroll
Set up salary structures, run payroll, and generate payslips.
Set up pay items
Go to Payroll → Pay Items and create your earnings and deductions: Basic Salary, Housing Allowance, Transport Allowance, Tax, Social Security, etc.
Configure employee salaries
For each employee, go to their profile → Payroll tab and set their pay items with amounts. You can set fixed amounts or percentages.
Create a pay run
Go to Payroll → Create Pay Run. Select the pay period (monthly, bi-weekly), the employees to include, and review the calculated amounts.
Review and approve
Check each employee's breakdown before finalizing. Make any manual adjustments (overtime, bonuses, deductions) as needed.
Generate payslips
Click "Generate Payslips" to create professional PDF payslips for each employee. These can be emailed directly or downloaded in bulk.
Process the pay run
Once approved, mark the pay run as processed. This finalizes the records and makes payslips available to employees.
Tips & Best Practices
- Set up all pay items and employee salaries before your first pay run.
- Run a test pay period with draft payslips before sending to employees.
- Keep a consistent pay schedule — employees expect predictable payment dates.
- Review payroll reports monthly to track salary expenses as part of overall school finances.
Frequently Asked Questions
Related Guides
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